ACCOUNT ADMINISTRATOR
JOB TITLE: Account Administrator
JOB CATEGORY: Administrator
DEPARTMENT/GROUP: Finance Management Support
JOB CODE/REQ#: B – Semiskilled
LOCATION:
TRAVEL REQUIRED: Occasional

Hire Resolve's Client is seeking to hire a Accounts Admin to join their team in Plattekloof. The role is to provide efficient administrative and bookkeeping support to clients and contractors, assist the Construction Support Manager (CSM), verify payments, and ensure compliance across projects.

KEY RESPONSIBILITIES

1. Administrative Support to Clients

• Compile and submit VAT reports
• Issue claim certificates and reconcile with payments; update milestone tracking
• Maintain organized records and ensure proper archiving
• Prepare accurate payment documentation
• Obtain necessary authorizations and signatures
• Submit payment advices promptly for processing
• Collect proof of delivery (POD) and invoices from suppliers and contractors
• Keep material reconciliation reports up to date
• Update monthly reports on Built Smart or equivalent system
• Monitor contractors' bank accounts to ensure they remain active
• Follow up on payment certificates and progress claims
• Secure sign-off on project closure forms; confirm all accounts and fees are settled
• Provide financial data to support managers for reporting purposes

2. Liaison and Communication

• Escalate unresolved issues to the Construction Support Manager
• Address queries from suppliers and clients
• Coordinate and schedule monthly progress meetings with clients; ensure report submission

3. Bookkeeping Services

• Reconcile client bank statements
• Reconcile supplier accounts
• Reconcile funders’, service fees, and bank records
• Ensure contractors sign monthly financial statements (under CSM guidance)
• Prepare and process income statements

4. Management of Funders / Loan Accounts and Service Fees

• Administer service fee records for contractors
• Process funder loan/account payments in line with contractor payment certificates
• Monitor debtors’ book to ensure balances remain within 30-day terms; escalate overdue accounts

5. General / Ad Hoc Duties

• Perform additional tasks as reasonably expected within the role or operational needs
• Compile minutes of client meetings
• Assist CSM with pre-screen documentation packs
• Support sales administration by gathering application documents

Contact Hire Resolve for your next career-changing move.

• Salary: negotiable.
• Our client is offering a highly competitive salary for this role based on experience.
  
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV: [email protected]
• Alternatively, you can also contact me directly at [email protected]
• When applying via email please use "Account Administrator" as the subject line

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.